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Administrative Assistant IV/Budget Manager

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Posting Details

Position Information

Job Title Administrative Assistant IV/Budget Manager
Job Description

1. Provides support to Dean and unit Directors within the School of Integrative and Engaged Learning.
2. Maintains steady contact with unit directors and administrative assistants concerning budgets, purchase requisitions, equipment and overhead purchases, scheduling, payroll, hiring, travel, EPAF administration, and other school matters.
3. Supervises school student workers when directed by Dean.

General Duties & Responsibilities

1. Maintain numerous School and Unit budgets, including monitoring numerous grants.
2. Maintain excellent knowledge of University Banner Budget/Accounting System.
3. Maintain all School purchasing card activity and collections of receipts.
4. Expedite various forms for new hires, travel, purchases and budget.
5. Perform general office clerical duties which include, but are not limited to, typing correspondence, scheduling appointments, and supervising student assistants.
6. Familiar with University Policies and Procedures.
7. Help to coordinate Dean’s schedule.
8. Provide screening of requests from staff, students, and other university personnel for meetings and problems for the Dean.
9. Order, receive, and inventory office supplies and equipment and secure maintenance agreements for equipment.
10. Responsible for coordination of activities within the School.

Required Qualifications

1. Associate’s degree (minimum) required or, in lieu of degree, at least three years of related administrative experience.
2. Excellent interpersonal and communication skills.
3. Good organizational skills and ability to work independently.
4. Good typing, grammar, spelling, and general writing skills.
5. Excellent working knowledge of computer programs including Microsoft Suite, Google Mail, and Banner System.
6. Ability to multi-task.
7. Ability to work with and maintain a variety of office equipment.
8. Excellent supervisory skills.

In accordance with Utah State Code 53B-1-110, appointment to this position is contingent upon the successful passing of a background check.

Preferred Qualifications
Physical Demands

Able to work in an office setting. Some lifting of materials and objects of 10 to 20 Lbs required.

Full Time/Part Time Full Time
Hours worked/day 8
Months/year 11
Salary or Salary Range $33,000; excellent benefits.

Posting Detail Information

Posting Number S1600181
Open Date 08/28/2017
First Consideration Date 09/25/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicants

If you have questions or problems with the application process, please contact Human Resources at jobs@suu.edu or (435)865-8572.

EEO Statement

Southern Utah University is committed to maintaining a community which recognizes and values the worth and dignity of every person; fosters tolerance, understanding, and mutual respect among its members; and encourages individual commitment to personal responsibilities in equal measure with personal rights. In pursuit of its goal of academic excellence, the University seeks to develop and nurture diversity. The University believes that diversity among its many members strengthens the institution, stimulates creativity, promotes the exchange of ideas, and enriches campus life.

Southern Utah University does not discriminate against any member of the University community on the basis of race, religion, color, sex, age, national origin, sexual orientation, gender identity, disability status, veteran status, pregnancy, pregnancy-related condition, genetic information, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services.

Supplemental Questions

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Documents Needed To Apply

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
  3. Contact Information for at least 3 Professional References
Optional Documents